How do I enter W2 Federal Wages?

Before you begin

Before you start entering the W2 Federal Wages, you need to Generate your 1095 forms. See How do I generate and Review my 1094 and 1095 Forms?

Enter W2 Federal Wages

The Federal Wages only need to be entered if the organization has elected to use the W-2 Safe Harbor. Also, the Federal Wages only need to be entered for employees associated with the W-2 Safe Harbor who are receiving a 1095-C form.

Follow the steps below to enter employee W2 Federal Wages in ACA reporter.

1. From the ACA home page, select Employees, then Federal Wages.
   
   
   
2. Select the Tax year.
3. Select the Show All Employees or Show only Employees Associated with W-2 Safe harbor.
   
4. Enter the W2 Federal wages using the Manual or Import/Export method outlined below.

5. Lock in the Federal wages.

   • Option 1: Manually enter the wages for each employee on ACA Reporter. 

     1. In the Federal Wages fields, enter the Federal Wages for each employee.
        
     2. Select Lock Value after each value is entered or select Lock all [tax year] Wages when done with the page.
        
        Note: Only values that have been locked will be used for ACA affordability reporting.
        
     3. When all the employees Federal Wages are entered and the values locked, select Save All.  Go to Step 5.
        
        Note: If there are multiple pages of employees listed, Save All wages on the page prior to navigating to the next page.

   • Option 2: Export/Import the Federal Wages employee list

     1. Select Export [tax year] Wages.
        
        

     2. A Generate Federal Wages Export window appears.  Select Only Export Employees with a 1095 Form. 
        
        Note: If you have filtered the page to only show employees associated with W-2 Safe Harbor and selected the option to export employees with a 1095 form, the export will only include employees who require their Federal Wages to be entered.
        
        
        
     3. Select Export [Tax year] Wages.
     4. An Excel spreadsheet named [Tax Year] Federal Wages.xlsx will be downloaded. Open the spreadsheet from the local download folder.
     5. Enter the W2 Federal Wages for each employee listed.
         

     6. Save the Excel spreadsheet.
        

     7. Return to ACA Reporter, then select Choose File.

     8. Navigate to the location of the excel spreadsheet, then Select the file

     9. Select Open. The file name appears by the Choose File button.

     10. Select Upload Wages.  This will upload the spreadsheet to ACA Reporter.

     11. An upload message appears stating Upload succeeded!
         

         

     12. Select Lock all [Tax year] Wages.
         
         Note: Only values that have been locked will be used for ACA affordability reporting.
         
6. This procedure is complete.
   

   Next Steps

   • Return to the 1095 page to regenerate your forms.